iCloud Full?

iCloud offers 5GB of free storage. Additional storage can be purchased and this payment is required annually. Various applications utilise iCloud to save data and ensure content is backed up automatically. Pages, Numbers and Keynote are three examples of applications that rely on iCloud services. Unless one manages the data stored on their iPad the amount of free storage allocated can be easily consumed. Here is a guide on how to ‘free-up’ space in iCloud.

1. Go to ‘Settings’ and ‘iCloud’. Select ‘Storage & Backup’.

2. Review ‘Total Storage’ and storage ‘Available’. In this example 464MB is available. 

3. Select ‘Manage Storage’ and determine the ‘Documents & Data’ needing management. Notice ‘Keynote’ is using 1.3 GB.

4. Open the various Apps and transfer data. In this case ‘Keynote’ presentations are using 1.3 GB and are being exported to ‘DropBox’ to reduce iCloud consumption. Select files to transfer. 

5. Select ‘Tool’ and ‘Share and Print’. 

6. Select ‘Open in Another App’. 

7. Select preferred format. In this instance ‘Keynote’ is selected. 

8. Select application.

 9. ‘DropBox’ is nominated.

10.  Select folder.

11.  File is uploaded. The process may take a while over WiFi connectivity. 

12.  Repeat the process (5-12) for additional ‘Keynote’ presentations.

13.  Delete presentations in ‘Keynote’ that have been transferred to ‘DropBox’. Notice the files have been transferred and have been deleted. Four files are retained out of a total of eleven presentations.

14.  Repeated the process of data transfer with other applications (e.g.; ‘Pages’, ‘Numbers’). In this example a ‘Pages’ item is being exported as PDF to ‘DropBox’.

15.  With files transferred to 'DropBox' and  increase available iCloud storage select ‘Delete Backup’.

16.  Complete a new Backup by selecting ‘Back Up Now’. After exportation and deleting files 1.4GB is now available compared to the original 464 MB.

17.  With all items transferred and deleted within your Apps additional space will be available in ‘iCloud’. Depending on the amount of data and files needing to be transferred the process may take an extended period of time.

Nominate which Apps will use iCloud to provide additional storage. In this example 'Mail' has been switched off as Exchange is the preferred server. Be careful of your choices to ensure workflow is not compromised. 

There are various other Cloud services (i.e.; ‘SkyDrive’, ‘box’, ‘SpiderOak’, ‘SugarSync’ and ‘Google Drive’) and locations to host data and files. ‘Keynote’ and ‘DropBox’ have simply been provided as an example. Files may also be transferred onto hardware such as a portable hard drive or USB flash drive. Files can also be stored on PC. Regardless of method, the removal of files from an iPad will provide additional storage space for iCloud Backup to ensure work is saved automatically while you're "out and about" and "on the run".


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